Hot File

Identify "Hot" Accounts for Special Attention!

Automatically Flag Specific Payments

The Hot File (also referred to as Negative File) option will allow importation of a list of account numbers for which payments are to be stopped for operator intervention. This file will be imported and reformatted fro the system on a regular basis (usually daily) and the system will automatically load the information at the start of each batch. The system provides a utility for manually importing the file as well as adding and removing individual account numbers.

At the start of the first batch of the day the system will detect if the Hot File to be imported is newer than the imported, reformatted one. If it is, you will be prompted to launch the custom import program. If you choose "Yes", the program will be launched and you will not be prompted again until the file has been updated. If you choose "No" you will be prompted at the start of each batch.

In the Power-Encode mode (single invoice, single check, matched amounts) an account number scanned on the invoice that matches an item on the Hot File will flag the system to automatically out-sort both the invoice and the following check to a defined pocket. In any other processing mode (Key-Amounts, Multi-Stub, etc.) and if override is enabled, a Hot File match will display the prompt, "This item is in the Hot File, do you wish to override?" At this point you have the option of out-sorting the transaction by selecting "No" or overriding and processing the transaction by selecting "Yes".

This can also be used as a "Positive File", to validate account numbers against a list to determine if its a good number. This is an excellent add-on for check only clients!